Manage your expenses, anytime and anywhere


Manage your expenses, anytime and anywhere

Is your finance team spending hours collating and approving staff expenses each month? Do your staff groan when it’s time to submit their claims because the process is so long-winded and complex?

Then you need webexpenses’ expense management software, which takes the pain and hassle out of administering and paying claims. With its easy-to-use mobile app, you can manage, submit, track and monitor expenses wherever you are – ideal for organisations with a large field-based team.

Go paperless with digital receipts – simply snap a picture of a receipt while on the go using your smartphone, and attach it to your claim.

Our integration means users can access webexpenses with a single click directly from CIPHR; there’s no need to remember additional usernames and passwords. Employee records created and updated in CIPHR are automatically created and updated in webexpenses, reducing the time you spend setting up new users.

“We were starting to outgrow the old way of doing things”

CIPHR itself introduced webexpenses in summer 2018, replacing a previous digital expenses management system that still required the handing of printed and paper receipts.

“We’ve had rapid growth in the last two years with employee numbers rising, so I think that was ultimately the wake-up call,” says Megan Hope, partner manager at CIPHR. “We have more and more people going out and about, and therefore more expenses to handle. We were starting to outgrow the old way of doing things.”

Introducing webexpenses has brought improvements throughout CIPHR, including streamlined processes, increased engagement and improved reliability. “With webexpenses, we import all of the transactions, which reduces the chances of duplication and of anything being missed,” says purchase ledge and payroll manager Simon Knibbs. “There’s perfect reconciliation, to the penny, every time – every month.”

The integration between webexpenses and CIPHR’s HR system has brought added benefits to the business, explains Hope. “The connection between the two systems helps to support our data security and compliance by automatically deactivating employees’ webexpenses accounts when they are marked as leavers in CIPHR.”

Read more about CIPHR’s experience of using webexpenses.

Key benefits

  • Streamlines the management of staff expenses – saving your finance team hours of administration each month

  • Direct access from CIPHR with a single click – including on mobile devices

  • Integration with CIPHR means accounts for new starters are set up automatically

  • Use the mobile app to submit claims on the go with digital receipts

  • Track and monitor mileage expenses, including fuel cards

  • Import corporate credit card expenses

  • Manage petty cash expenses

  • Features tools to help you comply with VAT and other tax rules

  • Suitable for organisations of any size – large or small

Introducing webexpenses

WhiteStuff“The app is really useful, it’s very practical, it has all the main features of the main system and it allows you to either upload there and then, or at a later date”

HRSS Video

Learn more about the CIPHR Connect platform and available integrations, including webexpenses

More information on the available integrations can be found in the CIPHR Connect brochure.

Download CIPHR Connect brochure
Download brochure
CIPHR Connect brochure

Want to find out more?

To arrange a demo of webexpenses, contact info@ciphr.com or call 01628 814242.